Board Membership & Recruitment

Board Membership

Community representatives are elected by our Sponsor with consideration given to a range of criteria including skills and experience, representation from a variety of communities within Providence Care’s catchment region, gender mix, ethnic background, experience as a client or family member with Providence Care’s services, personal integrity, and willingness to promote the Mission of Providence Care.

The Board of Directors is constituted as follows:

Thirteen (13) persons elected by our Sponsor, the Catholic Health Sponsors of Ontario (CHSO), including:

One (1) person designated by the Sponsor;
Two (2) Francophone representatives;
One (1) Cross-Representative from University Hospitals Kingston Foundation (UHKF); and
One (1) Board of Directors representative from University Hospitals Kingston Foundation;
Principal and Vice-Chancellor from Queen’s University or delegate.

Four (4) ex-officio directors of Providence Care as follows:

President and Chief Executive Officer;
President, Medical Advisory Committee (MAC);
Chair, Medical Staff Association; and
Chief Nursing Executive.

Standing Committees of the Board

Executive Committee

The Executive Committee acts for the Board when authorized, or when time does not permit the full Board to meet.

Governance Committee

The role of the Governance Committee is to advise the Board of Directors on matters relating to the Board’s governance structure and processes, the evaluation of the Board’s effectiveness, and the recruitment and education of Board members.

Performance Assurance and Quality Committee

The role of the Performance Assurance and Quality Committee is to assure the performance of the organization and to serve as the quality committee of the Board for the purpose of the Excellent Care for All Act 2010.

Audit Committee

The role of the Audit Committee is to provide oversight for the financial reporting obligation of the organization on behalf of the Board of Directors.

Recruitment Guidelines

Schedule Guideline

Steps	Timeline
1. Providence Care’s Board of Directors delegates Board succession planning to the Governance Committee.	October – June
2. Perform Needs Assessment	October – February
3. Begin development and prospecting including, as necessary: (a) The Catholic Health Sponsors of Ontario (CHSO) best practice guide – “Recruiting, Interviewing, & Recommending Board Directors and Responsibilities of Directors” to help inform the recruitment process. (b) Reviewing potential ‘Candidate(s) List’ on file. (c) Inviting suggestions for candidates from the Board Directors. (d) Advertising	December – February
4. Deadline for submission of applications.	March – first week
5. Applicants screened and assessed. Successful candidates interviewed and reference checks obtained.	March – 4^th week
6. Governance Committee to prepare final recommendations to the Board of Directors.	April
7. Board of Directors reviews and recommends candidates for final approval to CHSO.	May
8. CHSO reviews and approves recommendations and notifies Providence Care of approvals.	June AGM
9. Providence Care provides formal notification to approved new Directors.	July-August
10. New Director on-boarding.	September

Director Qualifications and Prerequisites

The Board of Directors

The Board of Directors governs and oversees the affairs of Providence Care in keeping with the Mission, Vision and Values, the powers reserved to the Catholic Health Corporation of Ontario (CHCO) our Sponsor, the bylaws of the corporation and Board policies.

Providence Care’s Administrative Bylaw allows up to 22 Directors. We currently operate with 12 members. Our collaborative governance model helps to inform the future and our role in the continuum of care to meet population needs.

The Board meets monthly from September to June.

Director Qualifications

Willingness to govern in accordance with the Mission and Values of Providence Care.
Willingness to actively seek to understand the diversity of our Community and its needs.
Ability and willingness to enact our Vision to ensure the future of Providence Care.
Ability and willingness to participate assertively in deliberation, while respecting the opinions of others.
Willingness and commitment to honour Board decisions.
Willingness to respect life policies of the organization and support the Health Ethics Guide.

Prerequisites

An applicant shall be eighteen (18) years or older.
An applicant shall not be an undischarged bankrupt.
An applicant shall not be an Excluded Person, defined as follows

any member of the Professional Staff (physicians with privileges) of Providence Care Hospital or the Medical Staff of Providence Manor; other than those who are required to be Directors pursuant to the Public Hospitals Act.
any employee of the Corporation other than the President and Chief Executive Officer;
any spouse, common-law partner, child, parent, brother or sister of a member of the Professional Staff, the Medical Staff of Providence Manor, a present Director of the Board; or
any person who lives in the same household as a member of the Professional Staff, a member of the Medical Staff of Providence Manor, an employee of the Corporation or a Director.